Re:discovery Software, Inc. Cataloging Initiative

The Foundation is excited to announce a new partnership with the State Historical Society of North Dakota and Re:discovery Software, Inc (RSI) to offer North Dakota cultural heritage institutions with access to affordable, reliable, and secure digital data storage plans to manage their collections. Cultural heritage institutions are organizations dedicated to preserving, protecting, and interpreting cultural heritage materials and resources. Such institutions include museums, libraries, archives, heritage centers, cultural centers, historical societies, and other organizations that acquire, care for, and make available materials and resources to the public. Potential candidates for the RSI Cataloging Initiative must submit an application detailing the current capabilities, avaliable technology, and collections of their cultural heritage institution.

Re:discovery Software, Inc. Proficio

Re:discovery Software, Inc. (RSI) Proficio is a comprehensive collection management database software application that allows museums, archives and manuscript repositories, reference libraries, and archaeological sites to fully document current and historical information about their collections. RSI Proficio adapts to existing institutional workflows to effectively and efficiently manage physical and digital assets, such as objects, artifacts, documents, photographs, records, audiovisual materials, books, manuscripts, and other media, in a consolidated database. Individual records in RSI Proficio include fields to indicate the provenance of an item, such as its title, date, description, and any associated documentation. Institutions may also include information about the source and acquisition of the item, its storage location, and its condition. In addition to making collections easily searchable, RSI Proficio also has report generation and sharing capabilities for internal or external use.

Key software features include:

  • CUSTOMIZABLE SCREENS with intuitive navigation, button bars & menus, customizable fields, and quick-pick lists
  • EASY DATA ENTRY to quickly add records by using time-saving tools, pre-set consistent terminology, and lexicons
  • HIGH-QUALITY SEARCHING capabilities similar to online search engines, including options to use advanced search functions and establish nomenclature
  • IN-DEPTH REPORTING to easily create and export information for internal and external users
  • POWERFUL UPDATING tools, including Modify All, Global Search & Replace, and Track Changes functions
  • EFFECTIVE BROWSE CAPABILITIES, inlcuding List View, Sort Records by Field, and Save Record Subsets functions
  • DIGITAL ACCESS MANAGEMENT to attach several images and multimedia files to record entries, view media using thumbnails and zoom functions, and export & email images to internal and external users
  • SOPHISTICATED SECURITY SETTINGS unique for each user, including options for researcher access, and data backup tools

RSI Cataloging Initiative Pricing Package

The cost of purchasing one (1) digital storage unit is $100.00 and includes digital storage for 50,000 record entries. Participating institutions can purchase additional digital storage at the same price and capacity, as needed.​​​​ During the second year of particpation, institutions must pay an annual $50.00 license/subscription fee to cover general updates and maintenance of their collections.

If an institution no longer has a need to update or maintain their records, they can deactivate their account. The record entries will remain in RSI Proficio, but the institution will no longer have the ability to add, delete or modify entries. An institution can reactivate their account anytime for a $75.00 fee.

As part of our RSI Cataloging Initiative, the Foundation and State Historical Society of North Dakota will offer onboarding services to assist in data migration efforts and new record creation in RSI Proficio.

RSI Cataloging Initiative Application

Interested cultural heritage institutions are encouraged to submit an application or contact the Foundation for additional information.